HouseWorks Home Care

Payroll Manager

Office Staff – Payroll & Billing - Woburn, MA - Full Time

About HouseWorks:
Fueled by a real understanding of today’s challenges, HouseWorks is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions us to serve the future customer. HouseWorks has grown to be one of the largest single-site private home care companies in the country and is dedicated to improving the health and well-being of its employees and the people it serves. 
We are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets. 

Job Summary:
The Payroll Manager will provide oversight of the company’s multiple payrolls, ensuring timely processing and accurate submissions. Ensuring compliance with company policies and procedures. Serve as the primary point of contact for escalated payroll-related issues, addressing and resolving complex payroll discrepancies or concerns efficiently and effectively.

Essential Duties and Responsibilities:

  • Lead and manage the payroll department, providing guidance, support, and supervision to team members.
  • Processes assigned payrolls and companies timely
  • Identify opportunities to streamline payroll processes, improve efficiency, and enhance accuracy. Implement best practices and procedural improvements to optimize workflow and productivity.
  • Manage employee deductions, including garnishments and tax levies
  • Prepare and distribute W2 forms to employees
  • Resolve payroll errors based on assigned payrolls
  • Responsible for weekly, quarterly, and yearly payroll reports to the finance team
  • Back up to all Payroll Team Members
  • Provide support to the Human Resource, Benefit, and Finance teams for processes and special projects.
  • Other responsibilities as assigned

Qualifications and Skills: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Strong Supervisory, Communication, Organizational, and Leadership skills.
  • Strong understanding of payroll processing principles, practices, and regulations.
  • Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
  • Proficiency in payroll software and MS Office, particularly Excel.
  • Proven ability to keep accurate written records and documentation
  • Strong analytical and problem-solving abilities, with keen attention to detail.
  • Must have the ability to work independently
  • Ability to balance and prioritize workload, and have strong time management skills

Physical Requirements and Working Environment 
  • Must remain in stationary positions for long periods of time at a desk or computer.
  • Requires occasional standing, sitting, walking; using hands to finger, handle, or feel objects, tools or controls; reaching with hands and arms; climbing stairs; hearing; talking.
Education and Experience 
  • Bachelor's degree, Associate’s Degree or 10+ equivalent experience
  • Proven experience in payroll management, with at least 5 years in a supervisory or managerial role.

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

The statements on this job description are intended to describe the general nature and level of work being performed by incumbents. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Incumbents may perform other duties as assigned. In addition, all HouseWorks employees are expected to: 
 
  • Promote teamwork and cooperative effort. 
  • Help train and give guidance to other HouseWorks employees. 
  • Maintain a clean, safe, and unobstructed work area. 
  • Provide customers with the highest quality of products and service. 
  • Understand and apply appropriate quality improvement processes. 

Benefits:

  • 401k
  • Medical, Vision & Dental Insurance
  • PTO, Sick Time, Floating Holidays
HWOS1000

HouseWorks is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

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