HouseWorks Home Care

Payroll Administrator

Office Staff – Payroll & Billing - Woburn, MA - Full Time

About HouseWorks:
Fueled by a real understanding of today’s challenges, HouseWorks is committed to a fundamental re-imagining of what it means to age. With over 20 years of operating experience, we have built a replicable service prototype, developed profitable, long-standing referral relationships, and created an innovative brand that positions us to serve the future customer. HouseWorks has grown to be one of the largest single-site private home care companies in the country and is dedicated to improving the health and well-being of its employees and the people it serves. 
We are embarking on an exciting new growth chapter that focuses on client service excellence, caregiver engagement, technological innovation, and growth in new markets. 

Job Summary:
Responsible for ensuring accurate and timely payment of wages and deductions to employees, managing payroll data and accurate reconciliation records.  Ensuring the payroll processing deadlines are met according to company policy. Provide support in payroll discrepancies to resolution.

Essential Duties and Responsibilities:

  •  Review and process assigned payroll(s) ensuring accuracy and timely submission.
  • Verify employee work hours and payment through Scheduling/Provider Portal Systems and the Payroll System
  • Enter additional earnings, deductions and garnishments into the Payroll System for current processing. 
  • Review terminations and process final pay according to appropriate State laws and Company policies
  •  Responds to communications from employees via phone, email, or other form of communication.
  • Preparing reports and reconciliations of assigned payrolls 
  • Investigate and resolve payroll discrepancies
  • Updating payroll records regularly
  • Assist with audit document requests
  • Provide support for the finance team as back-up and for special projects
  • Performs other duties as assigned.

Qualifications and Skills: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
 

  • Strong verbal and written communication skills
  • Detail-oriented with strong time management skills.
  • Microsoft Suite experience preferred
  • Proven ability to keep accurate written records and documentation.
  • Must be able to work independently.
  • Customer service oriented 

Education and Experience:

  • Bachelor’s Degree with 1 year experience or Highschool Diploma/GED with 3+ years’ experience
  • Preferred experience in an office setting
  • Processing payroll experience a plus

Physical Requirements and Working Environment:

  • Must remain in stationary position for long periods of time at desk or computer.
  • Requires occasional standing, sitting, walking; using hands to finger, handle, or feel objects, tools or controls; reaching with hands and arms; climbing stairs; hearing; talking.

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  

The statements on this job description are intended to describe the general nature and level of work being performed by incumbents. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Incumbents may perform other duties as assigned. In addition, all HouseWorks employees are expected to: 

  • Promote teamwork and cooperative effort. 
  • Help train and give guidance to other HouseWorks employees. 
  • Maintain a clean, safe, and unobstructed work area. 
  • Provide customers with the highest quality of products and service. 
  • Understand and apply appropriate quality improvement processes. 

Benefits:

  • 401k
  • Medical, Vision & Dental Insurance
  • PTO, Sick Time, Floating Holidays
HWOS1000

HouseWorks is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

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